26th KSA & 6th CCSK Annual Scientific Conference

Passed Event

Welcome Message

Dear Delegate,

It is with great pleasure that we invite you to take part in the 26th Kenya Society of Anaesthesiologists (KSA) and 6th Critical Care Society of Kenya (CCSK) Conference on 23rd-24th August 2018 at the Leisure Lodge Hotel, Diani; the preconference workshop is on 22nd August.

This annual gathering is the largest open scientific conference on anaesthesia and Critical care related issues in Kenya – bringing together a broad cross-section of more than 200 professionals from within the country and around the region to meet and discuss the state of anaesthesia, latest scientific developments in related research, with a focus on ensuring improvement of practice and not only development, but enactment of policy as well.

The theme of this year’s meeting is “Meeting Tomorrow’s Challenges Today”. This is in light of the recently launched National Anaesthesia Guidelines, increased sub specialization, increase in ICU number, limited resources and concept of virtual college- College of Anesthesiologists of East, Central and Southern Africa (CANECSA) as well as the wellbeing of practitioners, which all advised the theme.

The tracks will cover sessions in:

  • Ambulatory Surgery
  • Anaesthesia in Difficult Environment.
  • Critical Care
  • Obstetrics
  • Paediatrics
  • Perioperative Medicine
  • Research
  • Transplant Anaesthesia
  • Trauma

We will also have two pre-conference workshops, which will be confirmed soon.

There will also be plenty of networking opportunities and fora for engaging with all present. We invite submission of abstracts, in this regard.

It is our great pleasure to bring you a conference in coastal paradise at one of the most beautiful beaches in the continent.

Details of accommodation will be shared with you in due course.

Karibuni Ukunda; Welcome to Ukunda.

Sincerely,

Dr. Louis Litswa,
KSA Chairman.

&

Dr. Lee Ngugi,
Scientific Committee Chairman.

Registration

CONFERENCE REGISTRATION FEE

The conference will offer 2 sets of interactive pre-conference workshops on 22nd August; 2 clinical workshops (limited slots) that will run in parallel in the morning (open to paid up delegates) and an afternoon session on wellness, on the same day (those who’ve paid for the morning workshop are exempted from paying for the afternoon session), seeking to address finance and medicolegal issues as well as work life balance.

Designation Early registration

On or before 31st March

Local/ International delegates fee

Normal registration

From 1st April

Local/ International delegates fee

Workshops
9am-1pm (parallel)

Ø  Regional

Ø  FATE

2pm-5pm
Consultants/ Physicians KSH 15,000/USD 170 KSH 20,000/USD 220 KES 3000/

USD 50

KES 1000/

USD 120

C.Os KSH 10,000/USD 120
NAs, GATs, AAs, KSH 7,000/USD90

The registration fee caters for 2 teas and lunch, for the duration of the conference, as well as the gala dinner on the last day of the conference (24th August).

KEY

CO- Clinical Officers

NA-Nurse Anaesthetists

GAT- Graduate Anaesthetists in Training

AA- Anaesthetist Assistants 

Methods of Payment:

  1. Cheque / Bank Transfer (Bank charges are the responsibility of the delegate)
    Account Name: Kenya Society of Anaesthesiologists
    Bank Name: Standard Chartered Bank
    Branch: YAYA Center
    Account number: 01028-474550-00
    Swift code: SCBLKENXXXX
  1. Mpesa Paybill: number: 872224
    Account number: Surname First name,
    Purpose of payment (Example: Khagame Phoebe- Registration)
Accomodation

CONFERENCE ACCOMMODATION (Please inform the Hotel that you are a KSA 2018 delegate, kindly ensure that you have registered for the conference to enjoy these discounted rates)

  1. Leisure Lodge Resort (conference venue)

Contact Hellen Omwagre on:

Tel:                  +254 20 4451579/ 4203151/0
Cell:                 +254 722355338
Email:             cro@leisurelodgeresort.com
Website:           www.leisurelodgeresort.com

  • Single Room: Bed and Breakfast at 7,250.00 and Half Board at KES 8,700.00
  • Spouse and Children Accompanying Delegates-FULL BOARD
  • Spouse & children above 12yrs /partner 6,950.00 per person
  • Children 4-12yrs (sharing parents room) 5,000.00 per child
  1. Leopard Beach (alternative accommodation)

Contact Joan Ndung’u on:
Tel:                  +254 20 2049270/1/2
Cell:                +254 724 255 280/ +254 733 20 2721
Email:             reservations@leopardeachresort.com
Website:           www.leopardbeachresort.com/residences.php  

 

  • Standard room (single): Bed and Breakfast (BB) at 7,500.00 and Half Board at KES 8,700.00
  • Sharing Room Rates (Per child )
  • 0 – 5 years : Free when sharing with parents
  • 5 – 15 years : 50% of the adult rate when sharing with parents
  • Children Own Room Rates (Per child )
  • 3 – 15 Years: 75% of the adult sharing rates (Minimum 02 children)
ROOM TYPE Single on BB Double on BB
 Superior Rooms 8,500.00 15,500.00
Sea view Chui class 10,500.00 18,500.00
Sea view Suites 12,500.00 24,500.00
The Residences – Forest Villas Per person rates

(02 bedroom villa takes a minimum of 03 pax

and a 03 bedroom villa takes a minimum of 05 pax)

11,000.00
The Residences – Pool Villas Per person rates

(02 bedroom villa takes a minimum of 03 pax

and a 03 bedroom villa takes a minimum of 05 pax)

12,500.00
Extra Activities

EXTERNAL ACTIVITIES ALONG DIANI BEACH

 

Jet skiing
Applicable rates:

  • Kes. 7,500.00 per Jet Ski for 30 minutes drive (Each Jet ski takes 2 individuals).
  • Kes. 13,500.00 per Jet Ski for 1 hour drive (Each Jet ski takes 2 individuals).
  • Package includes possible dolphin spotting and return transport from Leopard Beach Resort to Jetski point
  • Best dates:Timings dependant on wind and tide conditions.
  • Bookings done at least 36 hours prior material day

 

Snorkeling

Applicable rates:

  • Kes. 25,000.00 per boat (2 – 8 pax ).
  • Additional pax at Kes. 3,000.00 per person
  • Package inclusive soft drinks on board
  • Best dates:  Timings dependant on wind and tide conditions
  • Duration 1 1/2hrs – 2 1/2 hours
  • Bookings done at least 36 hours prior material day

 

Microlight

Applicable rates:

  • Kes. 6,500.00 per person for 20 minutes flight.
  • Package exclusive of transport to and from pick up and drop off point
  • Bookings done at least 48 hours prior material day

 

Cycling

Applicable rates:

  • Village tour at Kes. 6,000.00 per person
  • (03 hours guided cultural tour around the villages in Diani/ Ukunda area)
  • Package inclusive transfers from pick up and drop off are; 1 soft drink per person and madafu.
  • Bookings done at least 48 hours prior material day

 

Diani Beach Road tour at

  • Kes. 6,000.00 per person
  • (02 hours guided tour along Diani Beach Road package inclusive transfers from pick up and drop off are;
  • soft drink per person and madafu) Bookings done at least 48 hours prior material day

 

Camel Tour

Applicable rates:

  • Per day hire charge: Kes. 10,000.00
  • Duration: 10.00am – 5.00pm
  • N/B Due to the intensity of the weather sometimes; it is advised that the trips are limited to Half hour at maximum.
  • Bookings done at least 24 hours prior material day

 

 

Sky dive

Applicable rates:

  • Kes. 35,000.00 per person per tandem jump + Additional Kes. 7,500.00 for edited video of the experience
  • (Tandem jump: Accompanied jump with an experienced and certified sky diver)
  • Duration: 45 minutes
  • Restriction: only 3 people per jump
  • Bookings done at least 72 hrs prior material days.
  • Full Pre – payment required for the activity

All external activities will require pre- payments in full

Exhibition Cost

PLATINUM KSH 750,000 (Booked by 1 Sponsor)

  • Acknowledgment as a Platinum Sponsor during the Opening Ceremony
  • (NEW) 15 minutes talk time in the plenary session.
  • Corporate signage (provided by you) displayed on main stage in Plenary Hall for the duration of the Congress
  • Premium exhibition space measuring (6*2) (all inclusions as set out in the Exhibition section)
  • Premium conference partnership recognition and company logo displayed on all marketing materials, hard copy and electronic, prior to and during the conference after sponsorship is confirmed (eg. Posters, brochures)
  • Four (4) Conference Registration and tickets to the Conference Dinner
  • Prominent recognition in the conference programs (front/back covers, finished artwork supplied by you)
  • Plaque
  • Company signage displayed prominently throughout the plenary room and exhibition space
  • Organization product sample or brochure (provided by you) inserted into each delegate conference bag (maximum size A4, four pages, approved by Organizing Committee)

 

GOLD SPONSOR KSH 500,000 (Limited to two)

  • Acknowledgment as a Gold Sponsor during the Opening Ceremony
  • Banners at meal serving points.
  • (NEW) Distribution of pamphlets of products in specific session, as well as have banners in the session of their choice
  • Premium exhibition space measuring 4 x 2 (with all inclusions as set out in the Exhibition section)
  • Recognition as a Gold Sponsor on all printed Conference materials produced after sponsorship is confirmed
  • Full page advertisement in Congress Handbook (finished artwork supplied by you)
  • Full page advertisement in Registration Brochure if sponsorship is confirmed by the time of printing.
  • Company signage displayed prominently throughout the registration and exhibition space*
  • Three (3) Conference Registrations and tickets to the Conference Dinner
  • Plaque
  • Organization product sample or brochure (provided by you) inserted into each delegate congress bag (maximum size A4, four pages, approved by Organizing Committee)

 

SILVER SPONSOR KSH 350,000 (Limited to four)

  • Acknowledgment as a Silver Sponsor during the Opening Ceremony
  • Premium exhibition space measuring 4 x 2 (with all inclusions as set out in the Exhibition section)
  • Recognition as a Silver Sponsor on all printed Conference materials produced after sponsorship is confirmed
  • Plaque
  • Half page advertisement in Congress Handbook (finished artwork supplied by you)
  • Company signage displayed in the registration and exhibition space*
  • Two (2) Conference Registrations and tickets to the Conference Dinner
  • Organization product sample or brochure (provided by you) inserted into each delegate congress bag (maximum size A4, four pages, approved by Organizing Committee)

NB: All signage is subject to approval and must be supplied by the partner organization.

 

EXHIBITION KSH 100,000 Please note that this cost is exclusive of stand décor:

The price for exhibition booth includes the following:

  • 1 booth unit, 6 sq meters(Length 3 meters, depth 2 meters)
  • 1 table
  • 1 standard electric outlet (plug) 220 volt
  • 2 exhibitor’s badges
  • 2 chairs
  • Certificate of Appreciation
  • Each exhibition booth includes registration for two exhibitor representatives*. Additional registrations can be purchased now and each includes: Daily catering in the exhibition hall (morning and afternoon tea and buffet lunch).
  • Name badge and delegate conference bag.
  • Brief company profile (100 words) in Final Program Book.

Additional delegate attendance charged at a rate of KSH 10,000 (to include registration, morning and afternoon tea and buffet lunch).

 

WORKSHOP KSH 200,000  (Unavailable)

  • Exclusive naming rights to the chosen workshop.
  • Opportunity to provide your own signage at the workshop.
  • One complimentary exhibition booth measuring 3m x 2m (includes two exhibitor registrations).

 

LUNCHTIME SATELLITE SYMPOSIUM KSH 750,000 (Booked by 1 Sponsor)

  • Up to 30 minutes; program subject to the approval of the conference scientific committee.
  • Hall rental, standard audio/visual equipment, display table.
  • The symposium will be included in the conference program.

 

ANNUAL GALA DINNER KSH 750,000

Entitlements:

  • Naming rights to the dinner and acknowledgment as the sponsor during the welcome address.
  • Same as Gold sponsor.
  • Thirty (30) minutes talk at the gala dinner.

 

BADGES KSH 30,000 (Unavailable)

The (estimated) 400 badges will bear the sponsor’s and Congress logo. The item is subject to design approval by the secretariat.

 

CERTIFICATES KSH 20,000 (Limited to Platinum, Gold and silver sponsors) available on a first-come-first serve basis (Unavailable)

The Sponsoring Company will provide the 400 (estimated) certificates of attendance and appreciation. Design templates to be approved by the secretariat. Your logo will be featured on all certificates.

 

ADVERTISEMENT (Priority to advertise on cover pages will be given to Platinum, Gold and silver sponsors)

Your company may choose to advertise in the handbook which is distributed to every delegate, presenter, event partner, sponsor and exhibitor as well as industry contact who may present pre or post conference.

  • Final Program Book Inside Page KSH (20,000)

 

CONFERENCE BAG KSH 450,000  

The Sponsoring Company will provide the 300 (estimated) delegate bags or KSH (450,000) in kind, which will bear the sponsor’s and Congress logo. The item is subject to design approval by the secretariat.

  • One complimentary exhibition booth measuring 3m x 2m (includes two exhibitor registrations).

 

EXHIBITION AREA

Exhibitors must register all staff and employees that will be working at the exhibit space. This includes exhibitors utilizing complimentary registrations; names must be submitted.

Canvassing or distributing advertising matter outside the exhibitor’s own booth is not permitted. Solicitation of business by non-exhibiting firms is prohibited. Photographing or examining another exhibitor’s equipment without permission is not allowed.

The floor plan(s) will be available in early 2017. The organizing committee reserves the right to make changes to the floor plan if necessary. Changes will not, however, be undertaken without prior discussion with the organization affected.

Allocation of Exhibition Space

Space Allocation will be made on a “first come, first served” basis. A completed application form accompanied by advance payment should be emailed / hand delivered to ensure reservation of a desired location.

Forms received without payment will not be processed. Forms received after the deadline 30th June 2017 will be charged the higher fee. Advance payment will be refunded if space is fully booked.

Exhibitor Registration and Badge Pick-Up

Badges will not be mailed prior to the show and can be picked up onsite at Registration.

Site Inspections Exhibitors and sponsors are free to visit the conference venue at their convenience. Please contact the venue directly to arrange this

Our Esteemed Exhibitors

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